TODAY -



E-Pao! Features - Ways Of Successful Youth Club- IV

Ways Of Successful Youth Club - IV
— Making Action Plan , Managing A Youth Club —

By: Gunachandra Kakchingtabam *



SOME STEPS FOR MAKING ACTION PLAN

  • Review last year's Action Plan/Activities. Try to find out why certain programmes were successful and others not successful. Discuss also the present needs of the club, its membership needs from the community and list the items which should be continued for the present year. Add suggestions of new items offered by members.
  • The executive committee should appoint a planning sub-committee. The sub-committee members should be chosen as far as possible according to their interests. The committee should examine all preliminary materials, check and survey the needs of the club, study suggestions and set up a tentative programme of work including goals and ways and means of accomplishing. The executive committee members should meet with each sub-committee members to assist in formulating programme of work phase-wise.
  • Exchange ideas about action plan with neighboring youth clubs also and see how best integrating plans with other.
  • Having discussed the draft plan in the general body meeting adopts the final plan and assign or responsibilities to individual groups for each major item (giving specific time frames to complete the task.)
  • The club secretary should monitor the progress at regular intervals and present reports to the president/executive committee.
  • Action plan and its progress should be prominently displayed for the information. The making of an action plan is on-going progress. A plan should be from April to March of the following year. Work should begin on the draft plan well in advance, say be January/so that by March it is finalized. A copy of the plan should be dispatched to the district authority.

"MANAGING A YOUTH CLUB"

General body of the youth club shall comprise of all bonafide members of the club. The Annual Action Plan (AAP) and the annual budget shall be placed before the general body for approval. Accounts for the previous year must also be passed by this body.

The president will call the meeting of General Body (GB) at least twice a year.

Executive Committee:
FUNCTIONS:
  • Policy making, implementation of programmes, administration of the Youth Club.

MEMBERS:
  • Youth Club President
  • Vice President
  • Secretary
  • Treasurer
  • Four Club Members.

The committee shall have the right to invite or co-opt for a particular meeting such a person or persons whose knowledge would help in deliberations.

"DUTIES AND RESPONSIBILITY OF YOUTH CLUB OFFICES BEARERS"

The strength or weakness in any organization depends upon the leadership in the group. The success of the club is often determined by the office-bearers elected to lead the club. Often, the most popular members are elected to the office without due consideration of particular qualifications.

While it would be unreasonable to expect every members of the committee to be familiar with all his duties and responsibilities when elected, no willing to prepared to perform duties efficiently.

Club member should have a general understanding of duties and responsibilities of each office as well as knowledge of qualities of leadership to look for in selecting competent office-bearers for the club.

A leader is able to communicate his thoughts and feelings, yet has an understanding of how democracy within the club works. Respect the rights, dignity and worth of his fellow members and also be able to convey confidence, trust, optimism and enthusiasm. A good leader shows strength of conviction, yet open-minded; concerned and vitally-spirited and willing to make personal sacrifices for the good of the club.

Each member should be familiar with the club constitution, bye-laws and the annual programme of work/action plan and should cooperate with other office -bearers and members at all times and should also be familiar with the parliamentary procedure.

Listed below are the common duties and responsibilities of the office bearers:

The President:
  • President over and conduct meetings according to accepted parliamentary procedures.
  • Call special meetings.
  • Keep members during the meetings on the subject and within time limits.
  • Appoint sub-committees.
  • Represent the club and speak on occasions.
  • Coordinates the club affords by keeping in close touch with other clubs.
  • Follow-up club activities and check on progress.
  • Keep club works moving in a satisfactory manner.
The Vice-President:
  • Assist the President.
  • Be associated with the work of various committees.
  • Preside in meetings in absence of President.
  • Be prepared to assume/discharge duties and responsibilities of the President in case of resignation or absence for a long period.
The Secretary:
  • Prepared and read the minutes of the meetings.
  • Prepared an agenda for each meeting.
  • Attend to official correspondence.
  • Send out and post notices.
  • Count and record votes during a voting.
  • Prepared club reports.
  • Keep permanent recorded of the club.
  • Cooperate with the Treasurer in keeping an accurate membership roll.
  • Read messages in a meeting.
Have available for each meeting the following:
  • Secretary's book and minutes of previous meetings.
  • Copies of constitution and bye-laws.
  • Copy of the official youth club manual.
The Treasurer:
  • Collect membership dues.
  • Assist in preparing an annual budget of estimated receipts and expenditures.
  • Keep the financial records of the club.
  • Divide appropriate ways and means of financing club activities.
  • Cooperate with the Secretary in keeping a accurate membership roll.
  • Prepared financial statements and reports.
  • Encourage systematic savings-individual and club savings as a practice with bank or post office.
  • Build up the club's financial standing.
  • Operate the club's bank account together with another office-bearer (e.g. Secretary or President.)
Advisory Committee:
The Committee will help, guide and advise the Executive Committee. It could comprise of people who will promote the objectives of the club.

Sub- Committee:
The Executive Committee may decide to appoint various Sub-committees to assist in more efficient functioning of the club. Such as: Finance Sub-committee: to assist in fund-raising preparation of budget maintainace/audit of accounts. A person experienced in handling accounts should head these Sub-committees.

Planning Sub-committees:
To assist in identifying the needs of the people making the Annual Action Plan (AAP) working out details (including dines required/laying down responsibility with individual members/time frame) for each programme.

Persons who are responsible for implementation should be associate with the making of the plan. Copies of the approved plan should be given to all responsible for its implementation. The plan should be such that it is realistically related to the needs of the people and the resources available to the club.

The draft plan prepared by this Sub-committee should be placed by the executive committee for discussions and consideration before the general body.

Beneficiaries' Sub-committees:
To increase the direct participation of the beneficiaries in the community, this Sub-committee will act as a link between the planner-implementers and for whom the programmes are meant. It shall provide feedback on the strengths and weakness of the programmes as an input for subsequent course corrections.

— to be continued

Read Part 1 | Part II | Part III | Part IV | Part V | | Part VI |


* Gunachandra Kakchingtabam contributes regularly to e-pao.net
He is the Chief Organisor, Net Zone, Singjamei, Manipur and can be contacted at [email protected]
This article was webcasted on September 04th, 2006


* Comments posted by users in this discussion thread and other parts of this site are opinions of the individuals posting them (whose user ID is displayed alongside) and not the views of e-pao.net. We strongly recommend that users exercise responsibility, sensitivity and caution over language while writing your opinions which will be seen and read by other users. Please read a complete Guideline on using comments on this website.




LATEST IN E-PAO.NET
  • Birth Centenary of Jananeta Irabat, 1996 : #2
  • Violence in Manipur 2023-2024 : Timeline
  • Manipuri women in the arena of politics
  • "ST status for Meetei" at Assam
  • Aimee Baruah at red carpet of Cannes
  • National Defence Academy Exam 2024
  • How digital media changed communications
  • Manipur stands scandalised
  • All eyes on UP battle
  • Descent of Radha-Krishna #32: Download
  • Riots to a shrine- Ram Mandir of Ayodhya
  • Handle with care. F.R.I.E.N.D.S inside!
  • The Power of Poppy - 31 :: Poem
  • Celebrate the journey !
  • Career counselling : A life guidance tool
  • Scientist of Manipur: Amom Ruhikanta
  • Conspiracy, thy name is Kuki !
  • "ST status for Meetei" at Thounaojam
  • Ket Meth New Album "Ghost Stories"
  • World Hypertension Day
  • International Day of Families
  • Let the rule of law prevail
  • When donation becomes obligatory demand
  • Tourism of Manipur through Gastronomy
  • Beyond Eternity :: Poem
  • Patriarch subjugation on women
  • Celebrate Manipuri Cinema shine at Cannes
  • Training on cultivation of various mushroom
  • Transformative impact of Ayurveda & Yoga
  • War for over a year : Delhi is answerable
  • The logic behind illogical chargesheet
  • Preserving Thang-Ta :: Rare Photos
  • Regarding Human Rights Situation in Manipur
  • World Hypertension Day 2024
  • Article 355 of Constitution of India #3
  • Disinformation campaign touba thengnarey
  • Deeply mourn the demise of Oja Biren Lamba
  • Water Mimosa for sustainable development
  • Publicity drives of educational institutions
  • ED's revolutionary move!!!
  • Malemnganbi Laishram : Science Topper
  • Featured Front Page Photo 2024 #2: Gallery
  • Thokchom Sheityajit : Arts Topper
  • Aiena Naorem : Commerce Topper
  • AISSE 2024 Exam Result- RKM Imphal
  • Gold, new world currency !
  • Milk for hair and skin
  • Of illegal immigrants & the larger picture
  • The missive from Kamjong
  • Hr Secondary Exam 2024 : Science Topper
  • HSE 2024 : Subject Pass Percentage
  • HSE 2024 : District Pass Percentage
  • HSE 2024 : Candidates with Highest Marks
  • Hr Secondary Exam 2024: Science Full Result
  • Hr Secondary Exam 2024: Arts Full Result
  • Hr Secondary Exam 2024: Commerce Result
  • Hr Secondary Exam 2024 : Arts Topper
  • Hr Secondary Exam 2024 : Commerce Topper
  • Sezo Ringa- Debut Music Video "Revival"
  • Journalism - A thrilling career #2
  • After Class XII where? The eternal question
  • Entry of Arvind Kejriwal
  • Birth Centenary of Jananeta Irabat, 1996 : #1
  • Our nurses, our future: Power of care
  • Screenplay Writing course concluded
  • Workshop on IP & Patent Filing held
  • Let there be less Politics in Sports
  • Sam Pitroda is absolutely white
  • Motherhood: Soul & spirit of family & society
  • Time has come to criminalise ecocide
  • Meiteis, a disappearing community in Manipur
  • World Bamboo Congress @Taiwan : Gallery
  • Ima Manipur should smile more
  • 2nd National Lok Adalat at High Court
  • The Power of Poppy - 30 :: Poem
  • Army impact on Tamphasana Wushu odyssey
  • Aftermath of ferocious hailstorm #1 : Gallery
  • "Dynamic library service" :: Book Rvw
  • Radio E-pao: Manipuri Film OST (130+ song)
  • Artificial Intelligence & Environment
  • Article 355 of Constitution of India #2
  • Integrated Farming Systems for farmers #4
  • Delhi's stand after 1 year of clash
  • A new type of terrorism
  • Scientist of Manipur: Waikhom Vishwanath
  • SRF, JRF, RA @ Assam University
  • The Bleeding River :: Poem
  • Executive Meeting of WMC Assam Unit
  • Journalism - A thrilling career #1
  • Raising the call to replace Minister
  • A storm in a political teacup
  • Cheirao-chingkaba @ Chinga : Gallery
  • Happy Mother's Day
  • Empowering hill communities via U-Mangra
  • African Swine Fever
  • Free Training on Mushroom at Nagamapal
  • Harshit Dhingaun recieves award from Korea
  • Look for ways to restore normalcy
  • The danger of last kicks of a dying horse
  • Preserving Thang-Ta traditions
  • Resolving ST issue by democratic process
  • Top 5 songs to awaken your inner patriot
  • Project Assistant @ Manipur University
  • Leishemba Sanajaoba conferred Doctorate
  • Double tragedy: No time for red-tapism
  • A Youtuber called Dhruv
  • Nupi Landa Thaunaphabishing : Full Book
  • 174th Anniv Maharaj Narasingh #2 : Gallery
  • Challenges in Healthcare in rural Manipur
  • A salute to leadership quality of PM Modi
  • Career in press for freedom of expression
  • One day after devastating hailstorm
  • Understanding the suffering of others
  • A ferocious hailstorm @Imphal : Gallery
  • Article 355 of Constitution of India #1
  • Integrated Farming Systems for farmers #3
  • Election gossip & rumours
  • 'Melodic Minds' Tour in Guwahati
  • Leaving a trail of destruction
  • Political see-saw
  • A brand-new Scientific discovery
  • In memoriam of the happiness we shared !
  • Crop/animal for higher productivity in NE #5
  • "ST status for Meetei" at Sekmaijin
  • Oh Motherland :: Poem
  • Animal life should be treated with dignity
  • '365 Days of Chin-Kuki Aggression' : Gallery
  • Renaissance of politics in our youth
  • TB & tobacco co-epidemics in Indonesia
  • The Power of Poppy - 29 :: Poem
  • Advanced Charging Infrastructure in NE
  • Lessons learnt in the last one year
  • True colour of politics
  • World Heritage Day @ MU : Gallery
  • "ST status for Meetei" at Kakwa
  • Joint Combing Operations in Jiribam
  • Reboot PSUs for jobs: Task for new Govt
  • Ayurvedic remedies to keep healthy eyes
  • May 3, 2023 to May 3, 2024
  • One year of crisis, and what next ?
  • Scientist of Manipur: Nongmaithem Rajmuhon
  • Whither social justice & work for women?
  • Taiwan to enhancing economic ties with India
  • Integrated Farming Systems for farmers #2
  • Athoubasingi Numit #2 : Gallery
  • Privilege trap of While Male Meitei
  • Crop/animal for higher productivity in NE #4
  • 'Chizami Model' working in Gujarat ?
  • Racing towards the one year mark
  • On misattribution & falsifying history
  • Nupi Landa Thaunaphabishing #15 :: Book
  • May Calendar for Year 2024 : Tools
  • 12th World Bamboo Congress at Taiwan
  • Complex dance of democracy in Manipur
  • "ST status for Meetei" at Pangaltabi
  • Integrated Farming Systems for farmers #1
  • Showing ugly face of muscle power
  • Spare the rod, spoil the monster
  • Descent of Radha-Krishna #31: Download
  • Socio-Historical analysis on Ethnic Conflict
  • "ST status for Meetei" at Langmeidong
  • Ngangbam Dipapati- Gold @European Cup
  • Crop/animal for higher productivity in NE #3
  • Fresh surge in violence
  • The real culprit
  • National Science Teacher workshop
  • Livelihood Disaster in Mapithel Region
  • Condemns Killing of CRPF Personnel
  • "ST status for Meetei" at Manipur College
  • Huidrom Oliviya: Silver @Cadet European Cup
  • Election: Runner-up may spoil the joy
  • Scientists of Manipur : Laishram Ladu Singh
  • Imphal Ring Road Project to Transform
  • Crop/animal for higher productivity in NE #2
  • The Power of Poppy - 28 :: Poem
  • Condemned unabated illegal taxation
  • Watermelon : Super nutritious summer fruit
  • People have spoken, Manipur has voted
  • Skirting around core issues
  • Lok Sabha polls in Manipur #2 : Gallery
  • The Taj Mahal that bans Lovers !
  • Importance of bees !
  • Massive hailstorm in Jiribam
  • The messiah of hapless children
  • Attack on fuel tankers & blasting bridge
  • Blame it on Meetei
  • The Happiness Code : Download
  • NH-2 Bridge bombed @Sapermeina : Gallery
  • Crop/animal for higher productivity in NE #1
  • Training Programme under SPARK concluded
  • Why environment control is so difficult
  • 4th Foundation Day- Young Minds Collective
  • All set for second phase poll
  • The Nongsaba phenomenon
  • Khongjom Day @Khebaching #1 : Gallery
  • India's responsibility to end Manipur violence
  • Migrant worker could access TB services only
  • Importance of reading magazines as student
  • SHG pioneering agricultural innovation
  • Nearing the one year mark
  • The enemy within
  • Id-ul-Fitr @Hatta #2 : Gallery
  • Workshop @ NSU Manipur : Gallery
  • 15th Manipur State Film Awards 2023
  • "ST status for Meetei" at Panthoibi Shanglen
  • GSDP doubles, health shines
  • Vote has been cast, repoll held
  • Two faces of democracy
  • Laurels for Scientist Ngangkham Nimai
  • Crime against women in Manipur
  • "ST status for Meetei" at Sugnu
  • Creativity & innovation for vibrant career
  • 4th Foundation Day of YMC
  • Racing towards one year mark
  • Prophetic words, indeed
  • Nupi Landa Thaunaphabishing #14 :: Book
  • 174th Anniv Maharaj Narasingh #1 : Gallery
  • Ensuring Fair Voting in Hills of Manipur
  • Dr Irengbam Mohendra's latest book :: Rvw
  • NDA has the advantage in both
  • Lok Sabha polls in Manipur #1 : Gallery
  • L Rup's Robot 'Kangleinganbi' in Manipuri
  • Art- means of connecting hearts in Manipur
  • Is it Living Alive or Living Death ? :: Poem
  • Rabies - A preventable zoonotic disease
  • April 19, 2024: The blackest day of all
  • Ugly turns on voting day
  • Children Camp @JNMDA Imphal #2 : Gallery
  • The chasm between TB & HIV continues
  • Parliament and its Members
  • Kimchi for health and glowing skin
  • LS election with a difference
  • To vote, or not to vote ?
  • Sajibu Cheiraoba Chak Katpa #2 : Gallery
  • Scientists of Manipur : Laitonjam Warjeet
  • Community seed bank @Umathel : Gallery
  • Saving Manipur
  • Sajibu Cheiraoba: 1 occasion, 2 narratives #2
  • Athoubasingi Numit #1 : Gallery
  • Id-ul-Fitr @Hatta #1 : Gallery
  • 80th Anniv- Battle of Kanglatongbi @UK
  • Hun - Thadou Cultural Festival : Gallery
  • Scientists of Manipur : Ngangkham Nimai
  • Sajibu Cheiraoba Chak Katpa #1 : Gallery
  • Beating of the Retreat #1 : Gallery
  • Kenedy Khuman (Singer) : Gallery
  • Students @ Class X Exam : Gallery
  • Save Manipur : Protest [Feb 15] #3 : Gallery
  • GHOST of PEACE :: Download Booklet
  • List of Kings of Manipur: 33 - 1984 AD